It helps project managers to estimate budgets accurately so that the right amount of money is set aside for the project and for contingencies too. The planning, allocating and collection of resources for different tasks becomes fairly simple and easy with the use of MS Project. MS Project is a highly flexible application that offers multiple tools that help in the management of projects in government institutions, business firms and construction organizations.
Status Bar: Shows details like scheduling mode of tasks (automatic or manual) and specifics of filters applied to the active view.Īdvantages and Disadvantages of Microsoft Office Project Microsoft Project is capable is displaying single or multiple views in individual panes. View Label: This tab is located along the left side of the active view and contains various views like Task Usage view, Gantt chart view, network diagram view, amongst various others. View Shortcuts: Allows quick and easy switching between commonly used views in the project Zoom Slider: Helps in zooming the view in or out These commands are basically specific features one utilises to perform different actions in MS Project. Toolbar controls have assorted sizes and are divided into visually distinct groups, which are essentially a group of related commands.Įach tabs includes various commands, which when pointed at, unfurl a description inside a tooltip. Tabs on the Ribbons & Groups: A part of the “Fluent User Interface”, this “office menu” is a single tool bar that has a ribbon having various tabs, where every tab contains a toolbar button and at times, other controls too. Quick Access Toolbar: A customizable area that allows commonly used commands to be added for quick use. The Microsoft Project interface includes the following: Another important and time-consuming task the MS Project handles in an efficient manner is the generation of reports that are required during regular progress meetings. Project Managers can rely on it when it is essential to track information about the work, time taken for individual tasks and also assessing the resource needs for the project. By using this software, it is possible to schedule tasks and resources in a fairly reliable and effective manner. MS Project training helps project managers in envisaging their project in standard defined layouts. Microsoft Project is capable of creating more than just a schedule as it can:
Are there any specific time deadlines and constraints for the project or individual tasks?.What sort of resources will be needed to accomplish each task? Is it Man, machine or material?.How much will it cost to complete each task?.Remember, Microsoft Project can create a practical schedule for the project but it cannot create a plan and most managers are unable to distinguish between the two.įor example, a Project Manager has to provide solutions to the following questions: However, it does have a few constraints and is unable to replicate human thinking.
HOW TO USE MICROSOFT OFFICE PROJECT SOFTWARE
MS Project is a feature heavy software and automates a majority of tasks. Every resource can possess a separate calendar that explains particular days and shifts during which a specific resource is available. While assignment of resources to tasks and work estimation takes place, MS Project gets into cost calculation for task level and culminates at the project level. It creates specific budgets depending upon the work assigned and rates demanded by resources.
Microsoft is helping project managers in the following tasks: It is a very convenient-to-use tool that project managers across the globe vouch for. Project Management is a complex and multifaceted process and MS Project is a project management software program developed and sold by Microsoft. The rapid worldwide growth of Project Management demanded a dedicated software to assist its supervision and Microsoft Office Project or MS Project as it is most often known, caters to the need quite efficiently. It is a specialized career path, generally involves working in a team and is a much respected profession in the corporate world. A project is a specific set of operations that is created to meet a single goal and the application of knowledge, practices, skills and tools in order to meet this specific set of goals and certain specific requirements is known as Project Management.
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